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CHA NEW EMAIL AND MAILING ADDRESS AS OF MAR. 11, 2017

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TO: All members of the Coronado Heights Association:

This is a reminder and update: The Annual General Meeting of the Coronado Heights Association membership will be next Wednesday, March 15, at 6:30 at the Cable Street Fire Station. The updated agenda for the meeting is attached, along with some additional information about topics to be discussed and voted on. If you did not receive the original meeting packet in the mail three weeks ago or you would like a replacement copy, please contact the Association’s Secretary, Harry Johnsen, at 4911 Columbus, phone: 671-0828, or email harryjohnsen@comcast.net .

NEW MAILING ADDRESS: Effective immediately the official permanent mailing address for the Association is P.O. Box 31424, Bellingham, WA 98228. Having a permanent mailing address will avoid having to change addresses annually when a new Secretary or Treasurer is elected.

NEW EMAIL ADDRESS: We now have an email address for the Association itself, which will replace use of the elected officers’ individual accounts that were used during the first year of the Association’s existence: CoronadoHeightsAssoc@gmail.com

Agenda Additions. Members have asked that two additional items be added to the meeting agenda: insurance coverage discussion, and safety fencing for the drainage easement between Lewis and Columbus and for the pathway adjacent to the drainage detention pond. In addition, the Financial Review Committee will present its report, a copy of which is attached. The membership will also be asked whether it wants the 2017 financial review to be conducted by this Committee or whether an outside CPA firm should be hired for that task. If total assessments for the year exceed $50,000 a CPA audit is required unless the membership waives that requirement by a two thirds majority vote at the annual meeting.

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Urgent! Snow Management Proposal and Road Project Update: March 10, 2017

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To the Neighbors and users of Coronado Lane

On March 15 at 6:30, the Coronado Heights HOA will hold its Annual Meeting. I encourage all of you, members of the HOA and our neighbors on the South side of the Lane, to attend.

Road Maintenance

Whatcom Builders completed the first phase of the project to repair Coronado Lane. The seal coating cannot be done until the road surface is thoroughly dry and the ambient temperature is well into the high 50’s. Richard Huizenga, Whatcom Builders’ subcontractor, projects this will be late May or June. We will give you advance notice as this will likely be at least a two day operation with one lane open to traffic and the other side closed.

The road maintenance project currently has $15,382 in the bank for the road sealing work. After the work is completed, all remaining funds will be returned to the contributors. Based on the current forecast, there will be about $250.00 returned to each household that fully contributed.

The Board has appointed Dick Winship, Jerry Whitten and myself to the Coronado Lane Road Committee. One of us will be “on duty” to observe conditions, confirm vendor performance and be available to answer questions.

Snow Management

We need to plan for next year’s snow management. After consulting with Dick Winchip on the Snow Management Committee, I intend to make a motion to assess the members of the HOA residing on the North side $200 each for the snow season 2017/2018. By this email, I am also asking for those on the South side to voluntarily contribute the same amount. Our intent is have this money collected and segregated for this exclusive use next winter. Attempting to raise adequate funds during the snow season is too late. Under the current CC&Rs, a majority of those members present may vote and pass this motion including those who live on Lewis and Columbus with no financial interest. I didn’t sense much empathy from them regarding our safety and intent to protect our property at the Special Meeting, so, again, I encourage you to attend the Annual Meeting or give us your proxy.

Some additional points

We have a snow management contract in effect with Preservative Services (PS). It was executed on February 25 and expires on April 1, 2017. Assuming we have adequate funding approved at the meeting, Preservative Services and the HOA will enter into another contract for the 2017/2018 snow season which will run November 1, 2017 to April 1, 2018.

Under the current contract and the money raised through the petition, Preservative Services made four visits during the last series of storms. They plowed twice and applied 700 pounds of ice melt over several visits. This last series of storms and PS’s response have consumed almost all of the money authorized in the petition. We have about $150 remaining and no means to pay PS, if we have another series of snow falls. Perhaps the season is over. Who can predict the weather?

To avoid the nail biting next season, we are asking for $200 per parcel to be banked for Coronado Lane snow management. If it isn’t used, it will be held over for the next season. At next year’s Annual Meeting, we will ask for another funding, unless there is sufficient unused money from ’17/’18, to insure we have adequate money to enter the next season and pay for services.

Please plan to attend and show your support for the motion.

See you on the 15th!
John

John and Mary O’Connell
4943 Coronado Lane

415-990-1018